Top 5 Ways To Protect Your Data Against Disgruntled Employees
From Edward Snowden’s CIA breach to the Ashley Madison debacle, there are countless tales of former employees causing huge leaks of company data. Reports have shown that companies are often more vulnerable to internal threats than external hackers. Most employers endeavor to treat their workers with fairness and respect, while in turn, the majority of employees still want a good reference when they leave a job. However, there are still those disgruntled few, who will misuse your sensitive data if given a chance. Read on to find out how to protect your company from internal breaches.
1. Monitor Employee Behavior
There are ways to monitor an employee’s behavior without violating their privacy. If you’re aware that an employee is leaving your company, it is prudent to check their accounts for abnormal activity. Tampering with data, copying large amounts of files, or having multiple failed access attempts are all red flags. Contact your company’s legal team if you have more questions.
2. Establish Non-Disclosure Agreements
On every employee’s first day of work, they should agree to sign a non-disclosure agreement. The agreement shows that the company takes its data protection very seriously. When an employee resigns, remind them that they signed a binding document, forbidding the sharing of confidential company information with outside parties. Legal ramifications are often enough to scare off would-be hackers and troublemakers.
3. Require Individual Logins
Employees must each be assigned their own log-in. Shared or group log-ins are strongly discouraged. Individualized logins make it easier to monitor a particular employee’s behavior, as well as limit or deny their access to sensitive data. Having shared logins makes it almost impossible to pinpoint who is altering the data if suspicious or destructive activity begins to occur.
4. Strengthen the Protective Encryption on Devices
These days, giving employees laptops or cell phones to use for work purposes is common practice. However, these devices can be safety hazards. To prevent future breaches, each device should be strengthened with data encryption, multi-layered protection, and extra identity checks. Install remote access capabilities too, if possible, so stolen or lost devices can still be wiped clean by the company. On an employee’s last day, make sure to retrieve all work devices.
5. Disable Access to Sensitive Data
When an employee leaves your company, disable their work accounts immediately. Ideally, these steps should be taken on the employee’s last day, before they even leave the building. Special care should be taken with former IT specialists, since these employees understand the in-and-outs of your company’s data system — perhaps better than anyone!
If you need further information on safeguarding your data, Silverback Data Center Solutions is ready to help. Working nationwide, we offer top-quality data services to our valued clients and their companies. Contact us today at 1-888-245-2344 and one of our trained experts will discuss your options with you.